Steps for Adding a Pay Code

To add a new pay code, complete the following steps:

  1. From Configuration > Time and Attendance, select the Pay Code screen.

  2. Click Add to open the screen to configure a new record.

  3. Enter the appropriate information to identify this pay code record.

    • Code - The alphanumeric short name or abbreviation for this pay code.

      Note:  

      Do not use spaces, commas, or semi-colons in the Code field.

    • Number - A numeric value identifying this pay code, used with input devices, such as the badge reader and TimeCall®.

    • Description - The label describing this pay code.

    • Classification - The classification of this pay code, used for reporting purposes, such as Non-productive, Other, Productive, or Supplemental.

    • Type - Determines the category of pay this pay code award, such as Hours, Dollars or Units.

    • Display Type - Indicates the pay category to be displayed on reports and Time Card Screen views, such as Hours, Dollars, or Units.

    • Overtime Accumulation Method - Defines the method of accumulation of this pay code toward overtime calculations.

    • Display Priority - Numeric value that sets the order that these pay codes are displayed on the Time Card Reports and the Hours Worked summary, which is accessible from the Load More option in the Employee Navigator pay period list. The lower the number, the closer to the left of the report/screen that the pay category appears.

    • Displayed in Summary - Determines if this pay code is included in the Time Card Report summaries and the Hours Worked summary, which is accessible from the Load More option in the Employee Navigator pay period list.

    • Amount (Dollars) - The dollar amount awarded with this pay code, when the pay code equation includes an Amount value.

    • Organization unit - Select the appropriate code for this field. The number of organization unit levels available and the organization unit names displayed depend upon the corporate structure.

    • Pay Code Prompt Resource Code - The code for the telephony .wav file for an entered pay code. When a pay code is entered using the TimeCall system, the user will hear the alternate description of the pay code as defined by this .wav file, instead of the standard description.

    • Pay Code Equation Code - The code indicating the equation used for calculating pay for values associated with this pay code. For example, an overtime pay code might have an equation of (Hours x Rate x Factor) while a shift differential pay code might have an equation of (Hours x (Rate + Factor)).

    • Factor Target - The labor distribution where this factor can be assigned, such as job class, position, organization unit, or shift. This Target is selected in the Factors screen.

    • Factor Code - The identification code of the factor used in the equation with this pay code. The factor code options that display on the Field Look Up Values depend on the option selected in the Factor Target field.

    • Attendance Code - The Attendance+ code that is associated with this pay code, if applicable.

  4. Select the LaborView Categories, Indicators and Parameters tabs and configure the settings for this activity code for each of the application cards.

  5. Click Save to save this pay code record.

The following related topics are available:

General

Report Assignments Tab

LaborView Categories Tab

User Defined Categories Tab

Premiums

Adjustment Indicators

Adjustment Parameters

Steps for Replicating a Pay Code

Steps for Copying Pay Codes to Another Organization Unit

Steps for Copying Pay Codes to the Same Organization Unit

Steps for Replicating a Pay Code

If a single pay code is needed that is similar to another pay code, the existing pay code can be replicated (copied) and modified. This is easier than creating a new pay code and setting all the indicators and parameters each time.

Note:  

Replicating a pay code does not replicate any excluded unions associated with the original pay code (accessed from the Union Codes button).

To replicate an existing pay code, complete the following steps:

  1. Go to Configuration > Time and Attendance > Pay Codes.

  2. Search for and open the record of the pay code that is to be replicated.

  3. Click the Replicate button in the left pane.

    A copy of the pay code is created.

  4. The Code of the pay code must be updated to make it unique within the organization unit.

    The Description can also be changed.

  5. Click Save.

    A new pay code record is created with all the same values set up on the tabs and section buttons as the original pay code.

  6. Modify any of the settings for this new pay code on the tabs or section buttons.

     For more information on the fields available in the records, click on the following links:

  7. Once all the updates have been made, click on the Save button again to save the record.